No matter how meticulously you try, even the most well-thought-out wedding planning strategies encounter unexpected challenges.
This handy guide is a compilation of solutions you can use to navigate the worst-case wedding-related scenarios.
Keep it handy so you can navigate through problems calmly and effectively, should any arise.
Vendor Issues
If vendor issues crop up, focus on solutions rather than fretting and dwelling in disappointment.
Your Vendor Cancels
Ask the vendor if they have any recommendations, and review your contract to see what their cancellation policies are.
Sites like WeddingWire contain emergency vendor listings for vendors who can swoop in at the last minute to save the day.
You’re Over Budget
This is a common and easy mistake to make. Therefore, it’s imperative you keep a watchful eye on your budget throughout the entire process.
Make a “must-have” versus “nice-to-have” list, and remain flexible.
If vendors accept payment plans, negotiate a plan with them.
Be creative. Often, budget options that require just a little extra creativity and hands on DIY effort on your end yield incredible results.
Guest-Related Issues
This is an important category, as issues in the guest department are inevitable. But not to worry, just follow these tips.
Unexpected RSVPs
It’s a good idea to have a 10% buffer in your catering and seating plan to account for unexpected guests.
A lot of people can’t make it
If you’re getting a lot of people who are unable to attend, consider creating a “B-list” of folks to invite if space opens up.
Dietary Restrictions
Have menu items that cater to common dietary restrictions so your guests with food sensitivities can still enjoy the meal.
Family Conflicts
It’s common for some family members to have a pretty strong opinion about how you should celebrate your wedding.
Remind loved ones this is your day, you get to celebrate it your way.
Have a preemptive conversation
If you can feel an issue brewing, address any known tensions asap.
Strategic seat planning
If there are certain family members or even friends who just don’t get along, place them at different tables. Spread those with challenging personalities out amongst your easy going friends.
Designate a handler
If you have a friend or family member who is good with people and willing to take one for the team, give them the task of managing your difficult relatives.
Set clear boundaries
Above all, it’s crucial you communicate your expectations clearly.
Weather Concerns
Rain on your wedding day isn’t that big of a deal when you’re prepared.
Be weather ready
Have an indoor or covered alternative if Mother Nature decides to act up during your outdoor wedding ceremony. Rent any necessary tents, heaters or fans depending on your region and the time of year you’re tying the knot.
Keep guests comfortable
It’s always a nice touch to have umbrellas, fans, or blankets available for guests.
Sunscreen and bug spray is a must for warm weather weddings.
Communicate with the venue
Ask the venue about what they provide to mitigate weather-related challenges.
Wedding Party Tensions
Unfortunately, challenges in this department do occur. Here’s how to smooth over tensions with your wedding party, and remind them of the bigger picture.
Set clear expectations
Communicate what’s expected, as well as a detailed outline of responsibilities and timelines.
Address issues privately
Any issues should be discussed one-on-one rather than in a group setting.
Pick your battles and be mindful of which issues actually require an intervention.
Show your appreciation
Little thank-you gifts or cards given throughout the planning process will help maintain goodwill and keep spirits high.
Check your stress
Be aware of how your own stress can exacerbate minor issues, and be sure to prioritize self-care during the duration of the wedding planning process.
Dress or Suit Issues
The best way to minimize these issues is to leave plenty of time to find your wedding garments and ample time to have them fitted.
There’s your gown, a huge decision, but there’s also your bridesmaids’ dresses. If you haven’t found those yet, check out Bella Bridesmaids. They have an incredible selection to choose from.
Have a fashion emergency kit
This should include fabric tape, safety pins, a sewing kit, and a really good stain remover.
Backup wedding dress
Some brides have a less fussy second wedding dress they wear for the reception, or in case of a dress emergency.
Size fluctuations
Look for dresses that can be easily adjusted to accommodate any weight changes.
Final Strategies
Here are some final tips to help keep everything running smooth:
Double-check with vendors
Connect with all vendors to verify details and provide a wedding day timeline.
Know who handles what
Create a delegation spreadsheet listing who is in charge of what task.
Emergency fund
Start a small emergency fund to help with last-minute emergencies.
Check your tech
Be sure to test any equipment you’re responsible for such as sound systems for music, slideshows, the PA system, and more.
Accept what is
Prioritize embracing the experience instead of seeking perfection.
Point of contact
Designate someone other than yourself to be the point of contact for vendors on your special day.
Use a buffer
When creating your wedding day timeline, be sure to build in buffer time.
Keep the big picture in mind
If problems arise, ask yourself “Will this matter in five years?”
Conclusion:
Some of the best wedding moments arise when unexpected situations are handled with grace. Choose to focus on the significance of the day instead of striving for perfection. This reduces stress and will lead to you getting the most out of this once in a lifetime experience.
Cheers to that!
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